Regular Council

THAT the Council minutes from the January 9, 2023 regular meeting be approved. -

THAT Warwick Township Council approves the rescheduling of the Regular Council meeting from Monday, April 10, 2023 to Tuesday, April 11, 2023 at 3:30 p.m. -

THAT Warwick Township Council proceed into the Court of Revision for the Gilliland Drain 2022, By-law No. 5 of 2023. -

THAT the Court of Revision for the Gilliland Drain 2022, By-law No. 5 of 2023, be closed without changes to the report and that we go back into open council. -

THAT Warwick Township Council proceed into the Court of Revision for the Holbrook-Fenner Drain 2022, Bylaw No. 6 of 2023. -

THAT the Court of Revision for the Holbrook-Fenner Drain 2022, By-law No. 6 of 2023, be closed without changes to the report and that we go back into open council. -

THAT Warwick Township Council proceed into the Court of Revision for the Kilmer Drain 2022, By-law No. 7 of 2023. -

THAT the Court of Revision for the Kilmer Drain 2022, By-law No. 7 of 2023, be closed without changes to the report and that we go back into open council. -

THAT Warwick Township Council proceed into the Court of Revision for the Moffatt Drain – Branch 7 2022, By-law No. 8 of 2023. -

THAT the Court of Revision for the Moffatt Drain – Branch 7 2022, By-law No. 8 of 2023, be closed without changes to the report and that we go back into open council. -

THAT Warwick Township Council approves the Accounts Payable as presented. -

THAT the following items be received and filed:  Staff report CAO-03-23 - CAO Quarterly Status Report - Q4 2022  Staff report P&R-05-23 - ELCC Programming Public Consultation  Staff report PW-01-23 - Public Works Update February  Correspondence items 02-01 to 02-30, 02-32 to 02-36 and 02-38 to 02-54  Minutes of the Special Council meeting of January 6, 2023  Minutes of the Parks and Recreation Committee meeting of January 18, 2023  Minutes of the Special Council meeting of January 27, 2023 -

THAT Warwick Township Council support and endorse correspondence received from the Town of Petrolia Regarding School Board Elections and the Village of Point Edward regarding Bail Reform. -

THAT the Council of the Township of Warwick hereby request that Canada Post adopt civic addressing for all addresses within the Township of Warwick, specifically in the urban boundary of Watford (former Village of Watford). -

THAT the Council of the Township of Warwick approves Warwick Township’s 2022 Annual Accessibility Compliance Report; AND THAT the 2022 Annual Compliance Report be posted on the Township of Warwick website. -

THAT report CL-07-23 - Establishing an Establishing an Ad Hoc Committee – Watford 150th Anniversary Planning Committee be approved; AND THAT staff be directed to move forward with establishing Ad Hoc Committee for the Watford 150th Anniversary Planning Committee. -

THAT report CL-08-23 - Options for Parking By-law Amendments to Address Operational Concerns be

THAT Warwick Township Council approves the provision of an extended health benefit plan to all members of Council, with premiums funded 50% by the Township and 50% by individual Council members who participate in the program. -

THAT the proposed policy on Substance Use be approved and be added to the Township of Warwick Corporate Policy Manual. -

THAT Warwick Township Council extend the 2023 Ice season by two weeks ending April 16, 2023, on a 1-year pilot project. -

THAT Warwick Township Council authorize staff to proceed with the Tennis & Sport Court resurfacing project with Court Surface Specialists Ltd. and the Outdoor Adult Fitness equipment installation through Active Playground Equipment – ActiveFit for a total cost of $108,220.00 plus HST, which is funded through external grant funding. -

THAT the tender for the Gilliland Drain 2022 be awarded to Van Bree Drainage & Bulldozing Ltd. for a cost of $94,560.15 plus HST (total cost of $106,852.97) provided there are no appeals. -

THAT the tender for the Holbrook-Fenner Drain 2022 be awarded to Van Bree Drainage & Bulldozing Ltd. for a cost of $413,509.00 plus HST (total cost of $467,265.17) provided there are no appeals. -

THAT the tender for the Kilmer Drain 2022 be awarded to Van Bree Drainage & Bulldozing Ltd. for a cost of $303,730.20 plus HST (total cost of $343,215.13) provided there are no appeals. -

THAT the tender for the Moffatt Drain Branch 7 2022 be awarded to Bruce Poland and Sons Trucking for a cost of $37,580.00 plus HST (total cost of $42,465.40) provided there are no appeals. -

THAT Warwick Township Council support and endorse correspondence received from the Lambton Group Police Services Board Regarding Repeat Offender Concerns. -

THAT Warwick Township Council move into an In Camera meeting of Council pursuant to Section 239 of the Municipal Act, 2001, as amended, for the following reasons: ii) A matter regarding personal matters about an identifiable individual, including municipal or local board employees - Section 239(2)(b); iii) A matter regarding proposed or pending acquisition or disposition of land by the municipality or local board - Section 239(2)(c); iv) A matter regarding labour relations or employee negotiations - Section 239(2)(d); vi) Advice that is subject to solicitor-client privilege, including communications necessary for that purpose - Section 239(2)(f); ix) A trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence to the municipality or local board, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization - Section 239(2)(i); -

THAT Warwick Township Council reconvene in Open Session. -

THAT the minutes from the in camera regular Council meeting on January 9, 2023 and the Special Council meeting of January 6, 2023 be approved. -

WHEREAS the Waste Management of Canada Corporation (WM) proposed Waste Optimization Project (“WM Proposed Landfill Expansion”) has the potential to impose significant long term negative impacts on the Township of Warwick and it residents; AND WHEREAS it is in the interest of the residents of the Township to ensure that there is a robust and meaningful community engagement for, and meaningful input to, the WM Proposed Landfill Expansion, as part of the environmental assessment process ; AND WHEREAS Township Council has now received and reviewed recommended consultation program prepared by Township staff (“Proposed Public Consultation Program”) which is attached to this resolution; AND WHEREAS the Proposed Public Consultation Program would establish the minimum elements for an adequate consultation program which are required for the Warwick community, given the scale, magnitude and potential long-term impacts of the WM Proposed Landfill Expansion; BE IT RESOLVED THAT Township staff is hereby directed to: • Forward the Proposed Public Consultation Program to WM; • Include with this document a written request that WM implement all of the elements of the Proposed Consultation Program as part of the environmental assessment process for the Proposed WM Landfill Expansion; • Take any other steps necessary, working in cooperation with WM, to ensure that each of the elements of the Proposed Consultation Program are implemented; • Report back to Council on WM’s response to this request.

THAT report CL-05-23 – Proposed Next Steps - Integrity Commissioner Contract and approved; AND THAT the CAO/Clerk be directed to prepare and enter into a contract for single sourced Integrity Commissioner Services with Aird & Berlis LLP for the Township of Warwick for a four-year term. -

THAT By-law 16 of 2023 be read a first and second time. -

THAT By-laws 12, 13, 15 and 18 to 20 of 2023 be read a first, second and third time and finally passed. -

THAT Warwick Township Council hereby adjourns. -