Regular Council

THAT the Council minutes from the March 27, 2017 regular meeting be approved. -

THAT staff proceed with drainage repairs at 418 St. Clair Street in Waford up to a cost of $2,500. -

THAT the Accounts Payable in the amount of $1,279,080.17 be accepted for payment as presented and the GL report presented on April 24, 2017 be received and filed. -

THAT the Warwick Township Council support the Annual MS Carnation Campaign; AND THAT volunteers be allowed to conduct this campaign in Warwick Township from May 11-14, 2017. -

THAT the Township of Warwick authorize any permit application for West Nile Virus control submitted to the Ministry of the Environment and Climate Change from an appropriately licensed exterminator, to apply a larvicide into catch basins or surface water located within and owned/managed by the Township of Warwick and located on private land that drain into the storm drain system or water ways located within the Township of Warwick. -

THAT Warwick Township provide refreshments for the Lambton County Historical Society meeting on May 25, 2017. -

THAT correspondence 04-01 to 04-29, 04-31 to 04-32 and 04-34 to 04-37 be received and filed as information. -

THAT Warwick Township Council approves the purchase of the 4x4 truck from Grogan Ford for a cost of $42,975 plus HST. -

THAT F-01-17 - Proposed Purchasing Policy be approved; AND THAT the new Purchasing Policy be approved by by-law. -

THAT the Township of Warwick Council table this item for future discussion at a Special Council meeting, date to be determined. -

That PW-10-17 be received and filed as information. -

THAT Warwick Township Council accepts the bid of Mary Ellen King for the former tennis court property on Simcoe Street in Watford for $25,100; AND THAT staff be authorized to complete the sale through legal counsel. -

THAT Warwick Township Council awards the contract for cemetery caretaker services to Keith’s A Cut Above Lawncare for the four year term, subject to: a) the successful provision of liability insurance b) guarantee of ability to service the workload for the contract c) confirmed WSIB coverage, and d) registration as a contractor through the Township’s health and safety program. AND THAT should Keith’s A Cut Above Lawncare be unable to provide the required documentation, the next highest scoring proponent be approached with the same documentation requirements. AND THAT continuation of services for the next year be confirmed on an annual basis subject to satisfactory performance, AND THAT staff present a contract to be approved for services by by-law at the next regular Council meeting. -

THAT Warwick Township Council declares that the 2003 Ford 3 ton truck, and related operational attachments, be surplused; AND THAT staff proceed as per the Township’s Procurement Policy (By-law 25 of 2005) processes for the sale of the truck. -

THAT Warwick Township Council support the Watford Legion request in regards to the Vimy Oaks Legacy project; AND THAT staff be directed to work in partnership with the Watford Legion to arrange the planting and coordinate the presence of staff and Council at the dedication. -

THAT the minutes of the Public Works Committee meeting of March 30, 2017 be approved. -

THAT the minutes of the Special Council meeting of April 3, 2017 be approved. -

THAT the minutes of the Ad Hoc Fire Committee meeting of April 12, 2017 be approved. -

THAT the minutes of the Warwick Township Cemetery Board meeting of April 13, 2017 be approved. -

THAT the tender for the Rachel and West Street Reconstruction project be awarded to All Season Excavating for a cost of $279,237.00 plus HST. -

THAT Warwick Township Council move into an In Camera meeting of Council pursuant to Section 239 of the Municipal Act, 2001, as amended, for the following reasons: ii) A matter regarding personal matters about an identifiable individual, including municipal or local board employees - Section 239(2)(b); iii) A matter regarding proposed or pending acquisition or disposition of land by the municipality or local board - Section 239(2)(c); iv) A matter regarding labour relations or employee negotiations - Section 239(2)(d); vi) Advise that is subject to solicitor-client privilege, including communications necessary for that purpose - Section 239(2)(f); -

THAT Warwick Township Council reconvene in Open Session. -

THAT the In Camera minutes from the regular Council meeting of March 27, 2017 be approved. -

THAT the hiring of Whitney Simpson for the 2017 Community Coordinator position be approved; AND THAT hiring of Dakota Manning, Eric Marsh, Jessica Bryce and Valerie Orr for the P&R Labourer positions be approved; AND THAT all positions be paid the Provincial Minimum Wage. -

THAT Warwick Township Council approves report CAO-10-17 - 2017 Reorganizations and Proposed Next Steps; AND THAT the related compensation ranges for recruitments be accepted as presented; AND THAT if compensation ranges for recruitments alter from the information presented, the Administrator/Clerk be required to inform Council and obtain subsequent approval on compensation ranges. -

THAT By-laws 52 to 54 of 2017 be read a first and second time. -

THAT By-laws 52 to 54 of 2017 be read a third time and finally passed. -

THAT Warwick Township Council hereby adjourns. -