Regular Council

THAT the Council minutes from the June 16, 2015 regular meeting be approved, as amended. -

THAT the minutes from the Special Council Meeting on Strategic Planning of June 18, 2015 be approved. -

WHEREAS the Township of Warwick Technical Review Team (TRT) has now completed its review of the Waste Management of Canada Corporation (WM) Twin Creeks Landfill Report for the 2014 reporting year; and WHEREAS Township Council have now reviewed and considered the TRT 2014 Annual Review and recommendations with respect to this matter; BE IT RESOLVED THAT Township hereby directs that Garrod Pickfield LLP, its environmental solicitors, forward a copy of the Township of Warwick Technical Review Team 2014 Annual Review on to WM, for review, discussion with TRT members if requested by WM, and WM response; AND THAT following appropriate discussion and consultation with TRT members, if needed, WM be asked to provide to the Township a final response to the 2014 TRT Report by completion of the tracking sheet provided as Attachment 9 to the Report. AND THAT the Township directs that WM Response to the 2014 TRT Review, together with a final TRT report, shall then be brought forward to Township Council at a future meeting for Council consideration. AND THAT the Township hereby directs the TRT to conduct a follow up review of the adequacy of the present frequency of MOECC environmental inspections at the landfill as part of its review of the 2015 operating year. -

THAT the landscape inspection report (Attachment 1) from Mr. Vafiades be forwarded by Garrod Pickfield LLP. to WM with the request that all of the inspection report’s recommendations be implemented by WM (1.a). THAT WM be advised that the Township is prepared to agree to a 50% reduction to the Letter of Credit from the current $246,000 to $123,000 to maintain sufficient securities to ensure full implementation of the Landscape Plan (1.b). -

THAT a meeting be convened on or before July 31, 2015, to discuss options to address the TRT’s recommendation to improve reporting on the impact management programs for the Twin Creeks Landfill (2). -

THAT WM be requested to take the following steps to ensure that the reduced frequency of MOECC Inspections does not increase the risk of off-site adverse impacts from the landfill: a. Conduct a thorough review of landfill operations to confirm that all the required activities and recordkeeping under each of the landfills Best Management Plans are being following; b. Institute improvements to the odour BMP including increased site observations and recordkeeping; c. Add the requirement to keep photographic records to the daily cover inspections; d. Review the site record keeping procedures at the landfill to ensure that the location of all noise generating equipment in use, and noise generating activities which occur at the landfill are recorded on a daily basis in order to provide required baseline information to investigate potential noise complaints and exceedances of MOECC noise guideline limits; e. Independent inspections should be conducted at least twice per month, and observations recorded, with respect in the following areas: i. storm water pond and outlets; ii. surface water ditches; iii. length of time that exposed areas of soil remain unvegetated; iv. Leachate seep check; f. Before bringing the poplar irrigation system back into regular operation, a discussion should be instituted with MOECC about the need to substantially increase the number of site inspections for this system (3.a). THAT Township should direct the TRT to conduct follow up of review of the adequacy

THAT WM be asked to specifically outline the steps it will take to address the chronic lack of sufficient cover at the landfill as reported in the MOECC monthly inspection reports, and ensure compliance with Condition 6.47 of its ECA, so that the Township can evaluate this response and determine if it is necessary to register a formal complaint with the MOECC regarding this issue (4). -

THAT WM be asked to review and address all of the specific comments and recommendations set out in the 2014 TRT Review letters pertaining to ground and surface water quality, landfill engineering, noise, and air quality and dust management provided as Attachments 2 - 5 of the Report (5) -

THAT WM be advised that the Township shall pay WM a balance owing of $167.34 (6). THAT WM be asked to review and address all of the specific comments and recommendations as summarized above, and set out in the 2014 Day and Day Financial Audit, provided as Attachment 7 to this Report (7). -

THAT the Accounts Payable in the amount of $1,219,415.83 be accepted for payment as presented -

THAT Warwick Township Council approve the request of McLaren's Pharmacy for a Summer Celebration Day at 5299 Nauvoo Rd. on Friday, July 24th, 2015, subject to working with the GM of PW and P&R to ensure pedestrian safety etc. and provision of an insurance certificate(s); AND THAT McLaren's Pharmacy be required to obtain separate permission for the event from Lambton County, as the Road Authority for Nauvoo Rd. -

THAT correspondence 6-31 to 6-37 be received and filed. -

THAT Warwick Township Council approve the resolutions requested by Bluewater Power, as outlined in their letter dated June 1, 2015, and direct that Mayor and Administrator/Treasurer to sign and execute the resolutions. -

THAT the minutes of the regular Development Committee meeting of June 22, 2015 be received and filed. -

THAT the minutes of the regular Twin Creeks End Use Committee of June 8, 2015 be received and filed. -

THAT report P&D-5-15 - LRP 1 RFP Site Considerations be received and filed. -

THAT Warwick Township Council approve maintenance on the Kent-Rawlings Drain North and Centre Branches under Section 78 of the Drainage Act; AND THAT after 30 days notice to the St. Clair Regional Conservation Authority a new report be prepared by Spriet Associates, before the work can proceed. -

THAT Warwick Township Council receive and file report P&D-6-15 from the Clerk/Deputy Administrator; AND THAT the Public Meeting required under the Building Code Act be scheduled for Monday, July 27, 2015 at 4:00 p.m. on the proposed Building Permit fee schedule change; AND THAT Public Notice of the Public Meeting be provided, as per the requirements of the Building Code Act, Ontario’s Building Code, and Warwick’s Public Notice Policy; AND THAT an amending by-law to by-law 19 of 2010 – Building Fees with the proposed building permit fee for wind turbines of $14,000 be prepared and presented to the July 27, 2015 Council meeting for Council’s consideration. -

THAT report P&D-7-15 - Requirement to Install Fire Detection and Suppression System for Industrial Wind Turbines in Warwick Township be received and filed. -

THAT report P&D-8-15 - Community Vibrancy Agreement - Update on Correspondence from NextEra on Hardy Creek Wind Project be received and filed. -

THAT the minutes of the regular Human Resources Committee meeting of June 26, 2015 be received and filed. -

THAT Warwick Township Council move to an In Camera meeting of Council pursuant to Section 239 of the Municipal Act, 2001, as amended, for the following reasons: i) A matter regarding the security of the property of the municipality or local board - Section 239(2)(a); ii) A matter regarding personal matters about an identifiable individual, including municipal or local board employees - Section 239(2)(b); iii) A matter regarding proposed or pending acquisition or disposition of land by the municipality or local board - Section 239(2)(c); iv) A matter regarding labour relations or employee negotiations - Section 239(2)(d); vi) Advise that is subject to solicitor-client privilege, including communications necessary for that purpose - Section 239(2)(f); -

THAT Warwick Township Council reconvene in Open Session. -

THAT the In Camera minutes of the regular Council meeting of June 18, 2015, the In Camera minutes of the regular Development Committee meeting of June 22, 2015, and the In Camera minutes of the regular Human Resources Committee meeting of June 26, 2015 be received and filed. -

THAT Warwick Township Council accept In Camera report HR-1-15 as presented. -

THAT By-law numbers 68 to 73 of 2015 be read a first and second time. -

THAT By-law numbers 68 to 73 of 2015 be read a third time and finally passed. -

THAT Warwick Township Council hereby adjourns. -